Woodland Hills Sanitary District

October 2022 Minutes

Roll Call: The meeting was called to order at 6:31pm, October 12, 2022. In attendance were Lois Lund and Dylan Striebel (Clearwater Consulting) along with board members: Garry Colasardo, Peggy Severson, John Knight, Jim Stewart and Jared Nooney.

Adoption of Agenda: A voting quorum was recognized. The agenda was presented and approved by a 5-0 vote.

Income Report

September highlights:

• Total revenue was $9895.39
• Net income was $4,294.54
• Two accounts were unpaid in September. No past due accounts from August or earlier.
• Lois ordered new checks since our old ones will be invalid with the merger of First Interstate and Great Western Banks (new routing number).

Water Report: All quiet for the water system. Dylan noted that several meter transmitters were not working and the meter had to be read manually which involves removing the meter pit cover and pulling the meter to the surface. The transmitters are under a 20 year warranty. The board voted 5-0 to purchase replacement transmitters so the failing ones can be replaced and sent in for warranty repair. It could be that the battery is failing but since the transmitters are sealed units they have to be sent to the manufacturer for repair.

First Resource Solutions submitted a low bid of $4,500 to replace existing piping and check valves in the well-house. The price could increase by $1,900 if the five ball valves (two 3 inch and three 2 inch) need replacing.

Water Loss Statistics	Gallons Pumped	Gallons Sold	Loss Rate
Sep 2022	739,188	669,200	9.5%
Sep 2021	562,200	512,500	8.8%
Sep 2012	1,026,400	616,152	40.0%
Sep 2007	1,155,900	550,570	52.4%

Road Report: A tax deposit of $68.86 was received in September.

Old Business: Jared visiting the bank and brought documents to sign that established Jim and Jared as check signers and removed previous board members from the list.

Pump-house 2 repairs are scheduled to begin October 13 with All Pro Maintenance.

New Business: Jared and Garry volunteered to refill the road-side sand barrels

and Jim will pick up some bags of salt to mix with the sand.

Jim had a loss prevention review with Matthew Petersen of the South Dakota Public Assurance Alliance. No issues were raised and the district is in good standing.

Jim suggested scheduling a public meeting to discuss the Woodland Hills resurfacing project with the residents. Depending on the schedule we can use the Black Hawk fire department building for the meeting to be held in late January or early February of 2023.

Board member comments: none

Resident comments: Three residents attended the meeting to discuss the proliferation of AirBnB rental houses in Woodland Hills. The residents brought news articles of ongoing short term rental homes and their link to increased crime in neighborhoods. The sanitary district board does not have jurisdiction over property use. This is a situation where the Woodland Hills Community Association can be of use and Garry offered to assist the residents with the issue. The WHCA is still registered with the state and if residents wish to participate the association can decide on an appropriate action.

The meeting was adjourned at 7:31 pm.

These minutes were written by Jim Stewart.