Woodland Hills Sanitary District

March 2020 Minutes


The March meeting of the Woodland Hills Sanitary District board was called to order at 6:35pm on Wednesday, March 11, 2020. 


Roll Call: President Bobby Sadler established that a quorum existed to conduct the meeting.  In attendance were Lois Lund, Ed Striebel (Clearwater Consulting) and board members Garry Colosardo, Jim Stewart and Peggy Severson. 


Adoption of Agenda: Bobby presented the agenda to the board and it was unanimously adopted.


Secretary’s Report: The February minutes were reviewed and unanimously approved.


Income Report:


For February:

Net income was $4,341  

Gallons pumped  were 440,854.

Gallons pumped a year ago  364,052.

Gallons pumped ten years ago: 558,000  (loss rate of 42%)


Among the expenses was $1,168 for electrical repair in the well house.  The damage seemed to coincide with a power failure but we cannot determine for certain.


The number of unpaid accounts jumped to seven in February.


Water Report:   Water losses for February were 30 percent.   Ed has called on Mike Moeller of the South Dakota Rural Water Association and scheduled a leak detection test for April providing there's mild weather for the test.


A water meter post was knocked over at 7200 Flicker.  Jim will email the homeowner and determine if Ed should repair or if the homeowner will pursue.


Road Report:  Tax income was $559.51 in February.  Snowplow expense was $1,080.


Old Business:  None


New Business: A date of June 23 was set for the board election.  Two terms are coming to a close in July, Garry Colasardo and Jim Stewart.   April 14 and April 21 will be the notice of vacancy publication dates in the Rapid City Journal.  May 14 will be the first day to accept nominating petitions.  June 13 will be the last day to accept petitions.  June 3 is the last day to register to vote in the election. 


Jim had sent out an email asking for suggestions to improve the board's web site and one resident responded with 3 suggestions.


1) Publish email addresses of the board members.  The resident was not certain that email sent to the webmaster address was forwarded to the board members.  The board members decided they did not want their personal email addresses published on the web site because of the possible "harvesting" effect and getting overloaded with email spam.  Jim told the board members that outside of lost pet notices the email is forwarded or brought to the board members at the subsequent board meeting. 


2) Create an annual budget for the road district.  All the board members agreed and Jim will put together a budget for the next meeting.  Also suggested was that board should publish, in one place, last years board expenses with the current proposed budget.  This can be done as we have a budget file with proposed and actual expense.


3) The last request was to publish a list of major projects for both road and water for the last several years. The resident said that it a person should not have to search the minutes and income statements to find this information.


The board debated this and decided the minutes and income statements were published for this very reason.   Searching each individual file is a pain.  So in addition to the minutes and income statements being published individually they will be grouped into one file that can be downloaded and searched on a PC.


Board member comments:  None.

Resident comments:  None


The board adjourned the meeting at 7:10pm.

Carefully transcribed and written up to the best of his ability by Jim Stewart