Woodland Hills Sanitary District

September 2018 Minutes


The September meeting of the Woodland Hills Sanitary District was called to order at 6:33PM on September 12.


Roll Call: President Bobby Sadler established that a quorum existed to conduct the meeting.  In attendance were Lois Lund and board members Jim Stewart, Garry Colasardo, Beth Haivala and John Knight.


Adoption of Agenda: Bobby presented the agenda to the board.  Jim added one item to the agenda and it was unanimously adopted by the board.


Secretary’s Report: The August minutes were reviewed.  Jim made a motion to approve the minutes, seconded by Bobby and the vote was 5-0 to approve.


Income Report: Net income for August $5,823.   Expenses for the picnic were $327.


Water Report:   Ed was unable to attend the meeting.   Water losses for August were 5.2 percent.   The Lark Lane tanks overflowed because of a SCADA communication problem.  The SCADA system was reset and the problem was corrected.  


Road Report:  The road account received a tax deposit of $132.


Old Business:  The board discussed covenant enforcement policy.  A letter will be prepared and sent in October to gauge resident interest in covenant enforcement.


The district insurance work will be handled by John and Garry.


New Business:   When the district received funding from the state of South Dakota for the water system improvement project, part of the money was paid by the federal government.  The district was enrolled in the System for Award Management (SAM) and account was created.   Lois has been keeping the account active with periodic logins.  Now monthly password resets are being requested and two-step authentication is also required.  Because the district is not seeking any new funding Lois question the need for the account.  Jim will speak to Ali DeMersseman of the Black Hills Council of Local Governments and ask her advice about letting the account go dormant and activating it if the district ever requires financing for a project in the future.


Board member comments:  None


Resident comments:  none 


The board adjourned the meeting at 7:35pm.


Carefully submitted,

Jim Stewart

Recording Secretary