Woodland Hills Sanitary District

July 2018 Minutes


The July meeting of the Woodland Hills Sanitary District was called to order at 6:34PM on July 11.


Roll Call: Vice-President Evan Hutchings established that a quorum existed to conduct the meeting.  In attendance were Lois Lund, Ed Streibel and board members Jim Stewart, Beth Haivala, and Garry Colasardo.  


Adoption of Agenda: Evan presented the agenda to the board.  Garry added one item to the agenda and it was unanimously adopted by the board.


Secretary’s Report: The June minutes were reviewed.  Beth made a motion to approve the minutes, seconded by Jim and the vote was 4-0 to approve.


Income Report: Total income for June was 6,723.23 with $4,329.01 left after expenses and loan payments


Water Report:   Water losses for June were 6.5 percent.  The backup well pump has been in service for the last 2 weeks and everything looks good.  The grass was mowed around pump-house 1.   Tony Rodriguez reported no water at his house and it was determined that he has a broken service line.  Repairs are proceeding at Ron Johnson's home which also has a leak in the service line.


Ed said that one of his other water systems might be interested in buying an old control unit which our system no longer needs.  Ed believes the price would be around $500 to $600.  Jim made a motion to sell the Devar unit, 2nd by Garry and the vote was 4-0.


Road Report:  A tax deposit of $2,661.84 was made by Meade County.   The district received bids from  B&H Asphalt to repair the inside of the corner by Chickadee Lane and remove earth from the "swimming pool" on Woodland Dr by Junco Lane.  A bid was received for repairs on Woodland Dr by Eagle Lane and Robin Court.  The two bids come to $5,100.  Jim made a motioned to proceed with the repairs, 2nd by Beth and approved with a 4-0 vote. 



Old Business:  Jim asked Scott and Steve from Deck Tune-up to price a paint job on the Lark Lane building and that should be received before the August board meeting. 


New Business:  John Knight was the only person to turn in a nomination petition so no election will be held for the single vacancy created with the end of Evan's term.  John will start a three year term on the board.   The board will select officers at the August meeting.  Beth will not be able to attend but offered to continue as treasurer.


Garry made a motion to start paying board members an annual payment of $550.   Jim seconded the motion.  The discussion centered around the workload of the board which Evan noted has decreased since the water project was completed.  Garry said that the board has a difficult time getting people to run for election and that some kind of payment might encourage more participation.  A suggestion was made to seek Bobby's opinion at the August meeting.  The vote was 0-4 and the motion was not carried. 


Jim made a motion to buy 6 folding tables @ $50 each ($300 total) for the annual picnic from Sam's Club.  Currently the board has to borrow tables from someone each year.   Beth seconded the motion and it carried on a 4-0 vote.  Lois will supply the board's tax exempt number so sales tax will not have to be paid on the purchase.


The annual picnic will be held on August 26 and assignments were made to the various chores. 


Board member comments:  None


Resident comments:  Rachelle Hartze asked about deed covenant enforcement specific to an out-building on a property adjoining her lot.   The sanitary district does not provide covenant enforcement and Rachelle would need to file a lawsuit with Meade County over the issue.  Jeff and Penny Erickson were also in attendance on the same topic of covenants.  Jim will send Rachelle with Dale Hansen's address and phone.  Dale is the attorney has been the board's legal counsel and could advise Rachelle. 


Bruce Heying inquired about a weather siren for severe storms.  The only known siren is located at the Black Hawk fire department building.  Board members mentioned their use of NOAA weather radio alerts and smart-phone apps with weather alerts.  There's no provision for the sanitary district to operate a weather alarm. 


The board adjourned the public meeting at 19:57 and met in executive session to discuss late fees.   That meeting was concluded at 8:13 and the board adjourned.


Carefully submitted,

Jim Stewart

Recording Secretary