Woodland Hills Sanitary District

November 2017 Minutes


The November meeting of the Woodland Hills Sanitary District was called to order at 6:35PM.


Roll Call: President Bobby Sadler established that a quorum existed to conduct the meeting.  In attendance were Bobby Sadler, Evan Hutchings, Beth Haivala, Garry Colasardo, Jim Stewart, Ed Striebel, and Lois Lund.  


Adoption of Agenda: Bobby presented the agenda to the board.  Beth made a motion to approve the agenda, second by Garry and the vote was 5-0 to proceed with agenda as presented.


Secretary’s Report: The October minutes were reviewed.  A minor type regarding the HOA (hand off auto) switch was made.  Bobby made a motion to approve the minutes, seconded by Beth and the minutes were adopted by a 5-0 vote.


Income Report: Total income for October was $6,071 which includes the special loan assessments.  Included in the income was a $1,971 insurance reimbursement for the equipment damaged by the July lightning strike.


Two resident wrote notes with their water payments complaining they were not notified of the change of the due date for water bills.  Lois mailed them copies of the previous two bills which had a note stating the change.


Jim made a motion to approve the income report, seconded by Bobby and the income report was approved with a 5-0 vote.


Water Report:   Water losses for October were 7.7 percent.


One resident is working on a current service line leak.   Another resident complained of a leak because the meter reading indicated 4,000 gallons used in the month.  Ed checked the meter and all looks well.


Dakota Pump started the upgrade to the SCADA (supervisory control and data acquisition) system.


An electrical inspection was performed of the recent work to the system and our privately installed thermostat for the heater in the Lark Lane meeting building had to be reworked to brought into code compliance.


Garry made a motion to accept the water report.  Jim seconded and the motion carried by a 5-0 vote.


Road Report:  B&H Asphalt provided a quote of $816 to repair the patch on Woodland Drive near the well house.  The board signed the contract and Jim will deliver it to B&H.  Garry said that the work probably won't be completed till spring due to the asphalt mixture plant being closed for winter.  


Old Business:  Chris Stover of the forest service provided a map of thinning projects that will be conducted on the forest bordering Woodland Hills by December 2018.  The slash pile just outside the subdivision in high the forest service list of piles to be burned.  The forest anticipate a spring burn when there is plenty of moisture in the area rather than burning in the winter with snow cover.   The pile will burn for several days and snow cover generally lacks enough moisture to prevent spreading of the flames.


The board has about 45 old water meters that were replaced during the water project.  Evan relayed a plan to sell them with the assistance of the South Dakota Public Assurance Alliance. 


There was a discussion to decide what should be done with the road sander that is sitting next to pumphouse #2.  Bobby and Garry offered to look it over, possibly cleaning it up and list it for sale on a web site.


New Business:  It's time to update Lois and Ed's contact.  Lois suggested eliminate the end date.  Instead we will say the contract is in effect until either the board or Ed and Lois decide to terminate it.


Resident Comments:  None


The meeting was adjourned at 7:33 pm


Carefully submitted,

Jim Stewart

Recording Secretary