Woodland Hills Sanitary District

September 2016 Minutes


The September meeting of the Woodland Hills Sanitary District was called to order at 6:32PM. In attendance were: Randy Alexander, Evan Hutchings, Carol Crozman, Beth Haivala, Bobby Sadler and Ed Striebel. Lois Lund was not present.


Secretary’s Report:  Randy asked if everyone had received and read the August minutes.  There were no changes to be made. Evan made a motion to approve the minutes, seconded by Randy and approved 5-0.


Income Report:  Total water income for August was $8513.05. We had a net income of $5255.29 and a total water loss of 4.8%. Although Lois was absent from the meeting, she left detailed notes for the month. There was not a lot of activity this month, normal expenses including the final bill from Sanders for the dumpster and also the picnic expenses. She noted that there were 5 past due accounts. Two paid in full this month, 2 made partial payments and 1 is still past due. She included a letter to the 1 account that is 4 months overdue. She will send a certified letter upon approval. She also will send out a letter to the accounts that made partial payments upon approval. Carol made a motion to approve sending letters to all over- due accounts, seconded by Evan and approved 5-0.


The district received a hail insurance settlement in the amount of $6519.22. The roofing on all of the buildings will be replaced.


Randy made a motion to approve the income report, seconded by Beth and approved 5-0.


Water and Project Report:  Ed reported that a water sample from Well #1 has been submitted for testing. The testing is for RAD (Radiological Chemical). This is only precautionary in case we need to rely on this well for longer than a couple of weeks at a time.


The tank level indicator is in and working.  The painting of the tanks on Lark is running late...they were primed on September 14.


Pump House #2 has been finished. Ed discovered that we need to have a low level indicator installed that will tell us when the high level tanks are low. Scada has been authorized and Dakota Pump has been notified.


The upper level tanks have been buried and they will be connected between Sept. 14 to the 23rd.

Ed replaced 1 homeowner’s meter because it was not recording gallons.


Carol made a motion to approve the water and project report, seconded by Randy and approved 5-0.


Road Report:  There was no road income this month. An application has been received to apply for the 2016 tax assessment. There will be no increase in the amount that we can request over last year. The district received a letter from the Meade County Highway Department about the 5 year plan for county roads. They are planning a chip and seal on Peaceful Pines in 2020.


Evan made a motion to approve the road report, seconded by Carol and approved 5-0.


Old Business:  WeatherTite has been chosen to replace all of the roofing on the district buildings.


New Business:  None


Resident Comments:  None


Board Comments:  Randy would like to step down from his position on the board before his term is over in June. Anyone who is interested in stepping in and joining the board temporarily will be welcome to join us. Please contact any board member if interested.



The meeting was adjourned at 7:18PM.


Respectfully submitted,

Carol Crozman

Recording Secretary