Woodland Hills Sanitary District

December 2015 Minutes


The December meeting of the Woodland Hills Sanitary District was called to order at 6:31PM.  In attendance were:  Randy Alexander, Evan Hutchings, Carol Crozman, Beth Haivala, Tyler Trupe and Ed Striebel.  Lois Lund was absent.


Secretary’s Report:  Randy asked if everyone had received and read the November minutes.  There were only a couple of typos to correct.  Beth made a motion to approve the minutes, seconded by Tyler and approved 5-0.


Income Report:  Total water income for November was $7299.89.  We had a net loss of ( $898.79 ). The first payment on Loan #1 to First National Bank was made in the amount of $5004.71 out of our account.  Randy made a motion to approve the Income Report seconded by Beth and approved 5-0.


Water Report:  There were repairs done to the chlorinator last month in the amount of $241.91.  Ed suggested that we discuss the purchase of a digital chlorinator.  This will help in the diagnosis of chlorine intake and is also easier to repair.  The board voted 5-0 to purchase a digital chlorinator the next time ours breaks down.


The first billing on our new system was sent out on Nov. 15.  There were several customers with very large water bills.  All of these lines have been investigated and also checked the new tie-ins to any work that had taken place in the last year.  All of the leaks were on service lines.


Addition to Water Policy:

If a customer has a water leak on their line, the water overage is waived for that month and their average water useage will be charged (to be determined by Lois).  The leak must be repaired within the month.  If the repair is not made, the customer will be responsible all water usage/loss going forward per month.


Clearwater Consulting figured all costs related to installing the meters into the meter pits and also the installation of the readers.  The following is his cost compared to the the engineer’s estimate.


Clearwater charges for September, 2015: $5323.62

October, 2015: $5867.09

November, 2015: $100.00

subtotal: $11,290.71


Patriot (final installation): $1800.00

$156.28 each: $2850.00

subTotal: $15,940.71


HD Supply (meters) $20,905.53


Total Finished: $36,846.24


Engineers Estimate: $74,000.00


Under Budget: $37,153.76


Ed reported that pumphouse #1 was previously pumping at 20,000 gallons and the wellhouse was at 30,000 gallons.  The wellhouse is now pumping at 7000 gallons.


Ed will be talking to Greg Morford from Morford Electric about the remaining repairs to Pumphouse #2.  He will have the pricing by the January meeting.


Tyler made a motion to approve the water/project report, seconded by Randy and approved 5-9.


Road Report:  The final bill for the asphalt to the top of Woodland Drive from Hills Materials was $95,601.15.  Woodland Hills has secured a loan in the amount of $25,000 @1% interest from Tim & Peggy Severson.  The amount of $70,601.15 will be paid out of the road funds account.


Old Business: Evan reported that a hard copy of the new insurance policy has been received.


New Business: None


Resident Comments: None


Board Comments: None


The meeting was adjourned at 7:20PM.


Respectfully submited,

Carol Crozman

Recording Secretary