Woodland Hills Sanitary District

October 2015 Minutes

The October meeting of the Woodland Hills Sanitary District was called to order at 6:32PM. In attendance were: Randy Alexander, Evan Hutchings, Carol Crozman, Beth Haivala, Ed Striebel and Lois Lund. Tyler Trupe was absent.

The meeting began with a presentation by Jerry Krambeck from the South Dakota Public Assurance Alliance. He had prepared a property & casualty insurance coverage quote. Further discussion between board members will follow in New Business.

Ted Schultz from AE2S was also present. He requested that we make final payment to Underground Construction in the amount of $89,089.56. It was his belief that Underground Construction had done a fine job with no significant issues. Ed talked to Ted and the board about the possibility of adjusting one of the schedules of work to include a new pump in the main pumphouse. He has seen well production fall off significantly in the last few years. Carol made a motion to approve final payment to Underground Construction, seconded by Evan and approved 4-0.

Secretary’s Report:

Randy asked if everyone had received and read the September minutes. There were no changes to the minutes. Randy made a motion to approve the minutes, seconded by Beth and approved 4-0.

Income Report:

Total water income for September was $5198.91. We had a net income of $2331.62. There were quite a few homeowners who had not paid their October water bill. There was some confusion about what to pay since some of the water meters were removed from homes during this time. The board decided to waive all late fees for the month of October. The board will also construct a letter to all homeowners and renters regarding the payment due for November. Since all homes will be starting at “0” on their new water meters and Ed will do a baseline reading of all meters on October 15, the board has decided to have all homeowners pay the minimum water usage in the amount of $37.50 + assessment #1 $18.16 + assessment #2 $5.76 which brings everybody’s payment for November to $61.42. Starting with the December payment, all residents will receive a postcard bill in the mail to be paid in the same manner as in the past.

Randy made a motion to approve the Income Report, seconded by Beth and approved 4-0. Water Report/Project Report: Ed is reporting a 48% water loss for October. Dakota Pump has rebuilt 2 pumps out of 4 old pumps that were not working. These will be used as backups. Ed said that removal of meters went fairly well and that of the 60 meters that were removed from homes, 30 of them were radio read compatable and he was able to use them. All meters have been installed and all of the box transmitters have been hung and are ready to go. He is setting up the billing program, and will be ready to read meters on or around October 15 for a baseline reading. He will then read again on November 15. A postcard bill will be sent to all residents at that time.

There was a service line leak found at 8508 Woodland on September 22. This was repaired. Also a county truck ran over a curb stop at 8221 Chickadee. It has been replaced. Beth made a motion to approve the Water Report, seconded by Evan and approved 4-0.

Road Report:

A deposit was made in the amount of $248.94. Randy is getting estimates from Hills Material and also MainLine to reshape and repair the upper part of Woodland Drive. He will get estimates for base course and millings and also asphalt.

Old Business:

Randy got 2 quotes on metal roofing to replace the roof on the meeting hall at the end of Lark.

ProBuild: $1667

Menards: $1475

This is for materials only. Randy and whoever else wants to help can replace the roof to save on labor. Carol made a motion to purchase the materials from Menards, seconded by Beth and approved 4-0.

New Business:

The board discussed the insurance quote received from South Dakota Public Assurance Alliance. The amount will be $1416 per year. We are paying $1862 per year under our current plan. Evan made a motion to approve changing our property and casualty coverage to South Dakota Public Assurance Alliance immediately, seconded by Beth and approved 4-0.

Resident Comments: None

Board Comments: None

Randy made a motion to adjourn the meeting, seconded by Carol and the meeting was adjourned at 8:41PM.

Respectfully submitted,

Carol Crozman

Recording Secretary