Woodland Hills Sanitary District

September 2015 Minutes


The September meeting of the Woodland Hills Sanitary District was called to order at 6:34PM.  In attendance were:  Randy Alexander, Evan Hutchings, Carol Crozman, Beth Haivala, Tyler Trupe, Ed Striebel and Lois Lund.


The meeting began with one important issue that needed to be voted on.


The first item was a change order with Underground Construction.  Underground Construction has provided the wrong size meter pits.  They have provided 1inch connections instead of connections for 5/8 x 3/4 meters.  Underground Construction offered the following:


1. Underground will order, deliver and pay for the meter bushings to allow connection to the 5/8 x 3/4inch meters at no cost to the District.  They don't plan to install but to provide the bushings at no cost.  The cost is about $36 per meter pit that Underground will absorb or $756.


2. The other alternative is to order 1inch meters that fit directly in the meter pit without the need for bushings.  Cost to increase the meter size is $56 per meter or $1176 for 21 meters.


The board discussed both options at length with Ed Striebel.  Option 1 would cause a more lengthy process to install the meters and would ultimately cost the District more money hourly in pay to Ed.  Tyler made a motion to approve option #2, seconded by Evan and approved by the Board 50.


A notice of award was given to Taylor Drilling for Schedule B of the project.  The bid was $47,285 to rehab Well #1 with a new pump, pit-less adapter and update electrical in the building.  Greg Morford from Morford Electric was in attendance to discuss a change in the plan to remove the water tank at the top of Woodland and replace it with a generator on Pump #2 that would control the water flow if the electricity failed.  Greg thought that the best option is to keep the tank and possibly improve the capacity and not do the generator on Pump #2.  We would need 2 pumps in that booster station and a low water shutoff in case we run out of pressure in the green tanks.  He recommends at least a 10,000 gallon storage tank that should hold 34 days storage.


Since the State has already allocated money for our original plan, the Board will need to talk to AE2S about changing the scope of the project.


Secretary's Report:  Randy asked if everyone had received and read the August minutes.  There were no changes to the minutes.  Beth made a motion to approve the minutes, seconded by Evan and approved 50.


Income Report:  Total water income for August was $5037.60.  We had a net loss of $509.74 . General expenses this month included the purchase of a snow blade for $2800 and picnic expenses of around $300.  There was a DENR deposit in the amount of $36,819 for Phase 2 of the project.  Randy made a motion to approve the income report, seconded by Beth and approved 50.  Water Report/Project Report:  Ed reported that we are pumping 50,000 gallons per day.  This may indicate that there is a large leak somewhere.  He suggested that we may need to have MainLine pressure test every line that they worked on.  This is his report:


Sept 1-4 - 38,000 gallons were pumped through the well house and 28,000 through Booster pump #1.  That is a water loss of 10,000 gallons in that time frame.


Sept 4-8 - 51,000 gallons were pumped through the well house and 33,000 gallons through Booster pump #1 for a water loss of 15,000 gallons.  Ed suggested that we may want to wait for the project to be completed before we do any in depth searching for a water leak.  Ed has ordered the MXU units and will try to start replacing water meters the week of September 14.


Randy made a motion to approve the Water/Project Report seconded by Carol and approved 50.


Road Report:  There was no income this month.  Tyler has had no response from JMD Excavating on a bid for the rebuilding of the road at the top of Woodland Drive.


Old Business:  Ed has had no response from Mitchell Construction about a steel roof for the meeting hall.


Randy reported that all of the bank business has been finalized, and all documents have been updated.  Any time there are board changes, the minutes from the election need to be submitted to the bank for changes to be made.


New Business:  Dick Helmstetter is having an auction at his home on October 3 and would like to put a notice in the box for residents.


Resident Comments: None



Board Comments: None


Randy made a motion to adjourn the meeting with a second by Evan and the meeting was adjourned at 8:13PM.


Respectfully submitted,

Carol Crozman

Recording Secretary