WOODLAND HILLS SANITARY DISTRICT
MEETING
November 13, 2013
The meeting began at 6:35pm and was held at the Lark Lane meeting hall. Attending were Dick Helmstetter, Randy Alexander, Evan Hutchings, Jim Stewart, Carol Crozman, Lois Lund, Ed Streibel.
Secretary's
Report: Jim read the minutes from the October
meeting. There were two minor
corrections to make. Randy motioned to
approve the minutes, second by Dick and they were approved 5-0.
Income
Statement: There were two payments from Department of Environment
and Natural Resources (DENR) to pay for water project expenses. Net income was $2,072. Lois pointed out a CETEC invoice for survey
expense which would bring the total survey cost to about $28,000. The project proposal called for $15,000 of survey
expense. The board will discuss with
CETEC before authorizing payment. Dick
motioned to approve the income statement, second by Jim and board voted 5-0 for
approval.
Water Report: The water loss
for October was 27.8 percent. A leak
was discovered on a service line at 7204 Nuthatch and the resident will need to
arrange for repairs. Jim motioned to
accept the water report with a second by Randy and it carried 5-0.
Road Report:
The 211 crews were
still in the area in October clearing residential lots and piling debris. Randy volunteered to speak with Ceres
Environmental, the company doing the clean up of tree debris in Rapid City, and
see if we can get a quote for clearing or chipping the trees along the roads
with options for the residents.
Water Project: CETEC mailed a contract proposal to the
board for Authorization and Agreement for Services, which would cover CETEC's
role in the water project. The board
will set up a meeting with Ted Schultz of CETEC to go over the proposal. November 25 looked like the best day for
that meeting. The board discussed the
idea of getting generators allowing the water system to pump water during a
power outage. Three generators would be
needed to power the well and the two booster pump stations. Ed offered to get us some information about
a grant from the Department of Homeland Security. The Black Hawk Water District had obtained a grant to defray
their expense for a generator. Evan made a motion to have the board look into
the generator proposal. Jim seconded
the motion and it carried 5-0. Dick
made a motion that no water project bills be paid until DENR places the money
for the expenses into the district's checking account. Evan seconded the motion and it carried
5-0.
Old Business: None
New Business: The board OK'd a payment for $139 for road
liability. Regarding a snow removal
contract the board decided to forgo a formal contract. The residents with their ATV plows and Randy's
tractor are able to handle the majority of the snow falls. Only when the snowfall exceeds the
capability of that removal process will the district hire heavy equipment.
The board discussed the proposals from CETEC
and Brandon Powles for improvement for Lark Lane with residents in
attendance. Further board involvement
was not expected.
Jim made a motion to adjourn the meeting with
a second by Randy and the board adjourned at 8:00pm.
The next trustees
meeting will be held December 11, 2013 at 6:30pm at the Lark Lane building.
Submitted by Jim
Stewart, Recording Secretary.