November 13, 2013


The meeting began at 6:35pm and was held at the Lark Lane meeting hall.  Attending were Dick Helmstetter, Randy Alexander, Evan Hutchings, Jim Stewart, Carol Crozman, Lois Lund, Ed Streibel.


Secretary's Report:  Jim read the minutes from the October meeting.  There were two minor corrections to make.  Randy motioned to approve the minutes, second by Dick and they were approved 5-0.


Income Statement:  There were two payments from Department of Environment and Natural Resources (DENR) to pay for water project expenses.  Net income was $2,072.  Lois pointed out a CETEC invoice for survey expense which would bring the total survey cost to about $28,000.  The project proposal called for $15,000 of survey expense.  The board will discuss with CETEC before authorizing payment.  Dick motioned to approve the income statement, second by Jim and board voted 5-0 for approval.


Water Report:  The water loss for October was 27.8 percent.  A leak was discovered on a service line at 7204 Nuthatch and the resident will need to arrange for repairs.  Jim motioned to accept the water report with a second by Randy and it carried 5-0.


Road Report:  The 211 crews were still in the area in October clearing residential lots and piling debris.  Randy volunteered to speak with Ceres Environmental, the company doing the clean up of tree debris in Rapid City, and see if we can get a quote for clearing or chipping the trees along the roads with options for the residents.


Water Project:  CETEC mailed a contract proposal to the board for Authorization and Agreement for Services, which would cover CETEC's role in the water project.   The board will set up a meeting with Ted Schultz of CETEC to go over the proposal.  November 25 looked like the best day for that meeting.   The board discussed the idea of getting generators allowing the water system to pump water during a power outage.  Three generators would be needed to power the well and the two booster pump stations.  Ed offered to get us some information about a grant from the Department of Homeland Security.  The Black Hawk Water District had obtained a grant to defray their expense for a generator. Evan made a motion to have the board look into the generator proposal.  Jim seconded the motion and it carried 5-0.    Dick made a motion that no water project bills be paid until DENR places the money for the expenses into the district's checking account.  Evan seconded the motion and it carried 5-0. 


Old Business:  None


New Business: The board OK'd a payment for $139 for road liability.  Regarding a snow removal contract the board decided to forgo a formal contract.   The residents with their ATV plows and Randy's tractor are able to handle the majority of the snow falls.  Only when the snowfall exceeds the capability of that removal process will the district hire heavy equipment.


The board discussed the proposals from CETEC and Brandon Powles for improvement for Lark Lane with residents in attendance.   Further board involvement was not expected. 


Jim made a motion to adjourn the meeting with a second by Randy and the board adjourned at 8:00pm.

The next trustees meeting will be held December 11, 2013 at 6:30pm at the Lark Lane building.

Submitted by Jim Stewart, Recording Secretary.