WOODLAND HILLS SANITARY DISTRICT MEETING

July 17 , 2013

The meeting began at 6:00pm and was held at the Lark Lane meeting hall. Attending were Dick Helmstetter, Evan Hutchings, Jim Stewart, Carol Crozman, Randy Alexander, Lois Lund, Ed Streibel.

Secretary's Report: Jim read the minutes from the June meeting. Minor corrections were noted. Dick motioned to accept the minutes with a 2nd by Evan.

Income Statement: Net income was $3,334. The state of South Dakota had sent a reminder that the Woodland Hills Community Association corporate filing with the state was due. This is a voluntary filing at a cost of $10. Dick made a motion to discontinue the filing. Carol seconded the motion and it carried with a 5-0 vote. Jim motioned to accept the income statement with a 2nd by Randy.

Water Report: The water loss for June was 53 percent. Hours on the well pump and the number 1 booster pumps were nearly equal. If the well pump hours were greater it would indicate a leak between the well and the booster pump. A leak was discovered near 7904 Woodland and repairs will be arranged by the homeowner. A meter repair was performed for the Mentele residence on Chickadee. Resident Cliff Sheppler spoke to Ed about the issue of rocks in the ditch at his property line claiming the rocks were there because of repair and would the board remove them. The grass near the number 1 pump house needs mowing which has traditionally be done by the homeowner nearest the location. At this time Clearwater will mow.

Dick made a motion to commission CETEC Engineering to begin their survey of the sub-division for a detailed water project plan. Carol seconded the motion and it carried 5-0.

Road report: Dick is working on getting quotes for asphalt crack sealing. So far only B&H has given a quote of $7,149. Dick will attempt to reach Golz Asphalt Sealing. Jim made a motion to have Lois to keep the district's account for the roads. The revenue from the water system and road district tax levy are kept in separate accounts and with the motion Lois would assume the bookkeeping duties for both. Evan seconded the motion and it carried with a 5-0 vote.

Old Business: The South Dakota Water Management board granted a loan to the WHSD for $780,000 with 61 percent loan balance forgiveness. This means the district will be obligated to pay back $300,000 of the $780,000 loan.

New Business: Annual picnic assignments were made;

• Jim - to order and supply the chicken and to write up a flyer for the mailbox before the end of July
• Randy - corn on the cob and tables
• Dick - soda, water and ice.
• Evan - hang the sign the Sunday prior to the picnic.

Evan had attended a seminar on public meetings hosted by the Rural Community Assistance Corporation. The highlight of that meeting is that public meetings, such as the ones conducted by the WHSD, fall under the South Dakota open meetings laws. One of the requirements of the open meetings law is that an agenda must be prepared and posted 24 hours prior to the district's monthly meeting. The board will prepare an agenda and post it on the door to the Lark Lane building and also on the district's web site. Also the board decided to hold the monthly meeting on the second Wednesday of each month.

The next trustees meeting will be held August 14, 2013 at 6:30pm.

This meeting was adjourned at 7:52 pm.

Submitted by Jim Stewart, Recording Secretary.