WOODLAND HILLS COMMUNITY ASSOCIATION BOARD MEETING
July 10, 2012 (revised)
The meeting began at 6:00pm and was held at the Lark Lane meeting hall. Attending were Randy Alexander, Jim Stewart, Evan Hutchings, Carol Crozman, Dick Helmstetter, Lois Lund, and Ed Streibel.
Secretary's Report: Jim read the minutes from the May meeting. They were flawless again. Carol motioned to accept the minutes with a 2nd by Randy.
Income Statement: Income was on the plus side for the month at $2,778. Jim motioned to accept the income report with a 2nd by Randy.
Water Report: Water losses were 26 percent. The overflow pipe for the 50,000-gallon tank at the number 1 pump house was clobbered by a mower and will be repaired. There was discussion of the nature of the leak on Nuthatch Lane. Ed explained that the leak is very minor and the water losses are on the order of a dripping faucet. Jim motioned to accept the water report with a 2nd by Randy.
Old Business: The sanitary district election results were revised as the secretary was relying on the announced results from June 26. The actual vote tally has Evan Hutchings and Randy Alexander for three year terms. Carol Crozman and Jim Stewart for two year terms and Dick Helmstetter for a one year term.
New Business: August 26 was picked as the date for the annual picnic. Dick made a motion to increase the water rates by 3 percent to keep pace with the rate of inflation. Discussion ensued if we would be better off raising rates in small annual increments or larger less frequent hikes. Ed offered his experience with the Black Hawk water district where that district raises their rates annually in small increments. After the discussion the board passed the motion for a $1.50 increase in the base rate effective September 1st.
A discussion was held to prioritize the elements of the water project that was proposed in January 2012. The proposed project contained many different upgrades or repairs and the board decided that the following would be the most urgent repairs or upgrades. In no particular order these are the items that that board considered most needed:
· Replace the main line on Lark Lane.
· Install meter pits and move meters to the new pits.
· Replace the 5,000-gallon tank at the top of Woodland Hills.
· Replace the main line from the entrance of Woodland Hills to the well house.
· Upgrade the backup well pump to increase the capacity of the well.
· New controls/electrical in the well house
· Replace the building between the large green tanks at the end of Lark Lane
No action plan was considered for these items at this time.
The next meeting will be held August 8 at 6:30pm.
This meeting was adjourned at 7:17pm.
Submitted by Jim Stewart, Recording Secretary.