WOODLAND HILLS COMMUNITY ASSOCIATION BOARD MEETING

June 10, 2009

President Gary Hansen brought the meeting to order at 6:35pm. Attending were Gary Hansen, Carol Crozman, Terry Nelson, Jim Stewart, Lois Lund and Ed Striebel.

Secretary's Report:

Jim read the minutes from the May meeting. Terry made a motion to accept the minutes, 2^nd by Gary.

Income Statement:

Lois presented the income statement, water sales were up slightly but net income for the month was $164. Two CD’s have matured. A motion was made to accept the income statement by Jim, 2^nd by Gary.

Water Report:

Woodland Hills received a certificate of achievement for 2008 from the South Dakota Department of Environment and Natural Resources (DENR) for having zero violations of their water system standards.

Woodland Hills got the results back from a DENR on-site evaluation or inspection. The water system passed. DENR recommended that the screened vent on the old well should have a section of tubing with the bend facing down. This will help assure that the vent does not become plugged with debris and prevent someone from easily pouring something into the well. DENR said the WHCA board should consider creating a long range, capital improvement plan. DENR also recommended establishing an emergency response plan that describes the action to take in the event of natural disasters, vandalism or other credible threats. The plan should have a personnel call list and contacts for equipment, supplies and other resources.

DENR stated in the inspection report that Mr. Striebel does a good job for the system to maintain compliance with all drinking water requirements.

The South Dakota Rural Water Association leak detection trailer was brought on-site for two days in late May. Several leaks were identified. The trailer connects to the water system and pumps water into the pipes. By shutting off valves and curb stops it allows suspected leak locations to be narrowed to a section of the system. Also the leak detector will indicate the severity of the leak in gallons per minute (GPM)

The following leaks were identified:

· A 2.5 GPM leak on a residential service line on Eagle Lane that is being repaired.

· A 1 GPM leak exists on the main line on Chickadee Lane. Ground checks and listening tests were unable to narrow the location of the leak.

· A 1.75 GPM leak is on the main line between the valves at the corner of Woodland Drive and Chickadee Lane and Bluebird Lane.

· A 1.25 GPM leak exists somewhere between the #1 pump house near Junco Lane and the corner of Woodland Dr and Lark Lane. Because curb stops and mainline valves (which are really curb stop valves) could not be shut off, further isolation of the leak was not possible.

The rest of the system from Junco to the top of Lark Lane appeared tight.

A motion to accept the water report was made by Gary and 2^nd by Carol.

Old Business:

Jim Stewart asked the board to rescind his resignation and the board voted 3-0 to do so.

New Business:

New officers were chosen and they are:

President: Gary Hansen

Vice-president: Terry Nelson

Treasurer: Carol Crozman

Recording Secretary: Jim Stewart

The board still has a vacancy and the members will attempt to recruit someone to fill the opening.

Gary Hansen will invite an engineer from CTEC to discuss the creation of engineering study at the July meeting. The engineering study will be used to identify the water system’s problems and cost estimates and is required before the board can pursue grants or low interest loans.

The next board meeting will be July 16 at 6:30pm.

Meeting adjourned at 7:55pm

Submitted by Jim Stewart, Recording Secretary.