Woodland Hills Sanitary District

September 2020 Minutes

The September meeting of the Woodland Hills Sanitary District board was called to order at 6:37pm on Wednesday, September 9, 2020.

Roll Call: Vice-President Garry Colasardo established that a quorum existed to conduct the meeting. In attendance were Lois Lund, Ed Striebel (Clearwater Consulting) and board members John Knight and Jim Stewart.

Adoption of Agenda: Garry presented the agenda to the board and it was unanimously adopted.

Secretary’s Report: The August minutes were reviewed and unanimously approved after a few minor corrections.

Income Report:

For August:

Net income was $1,637

Gallons pumped were 629,334 - 13.7% loss.

Gallons pumped a year ago 489,269 - 16.2% loss

Gallons pumped ten years ago: 1,058,600 - 37% loss

There were 5 unpaid accounts for August and 4 past due from July.

The water project loan balances:

Phase One - $237,896

Phase Two - $83,232

Water Report: The water system received the DENR Secretary's Award for Water Excellence. Morford Electric submitted an invoice for $4,202 for electric repair from a burst pipe in pump-house #2 back in July. The board will turn in an insurance claim when the plumbing company submits its repair invoice.

Road Report: No tax income. See old business regarding the Lark Lane repair.

Old Business: The well-house door has needed repair for some time but the board has been unable to find a contractor to perform the work. Garry and John said they would make the repair in the coming weeks.

The district's insurance carrier approved our claim for hail damage to the roofs of the well-house, pump-house 1 and 2 and the Lark Lane meeting hall.

Working with Garry a Lark Lane resident submitted a repair estimate that would include:

• cleaning the ditches of gravel and sediment
• fill and pack potholes and eroded roadbed with asphalt millings
• repair the first 300 feet of the Lane with asphalt millings and gravel to prevent erosion
• repair and lower the culvert near 8705 Lark Lane for proper drainage

The total cost would be approximately $5,000. The cost would be spread across 8 residents plus the road district. The next step will be conferring with the Lark Lane residents and get their approval on cost sharing.

New Business: Woodland Drive at the top of the hill has some cracking asphalt because of the height of the asphalt above the gravel base. The cracks are exacerbated as larger trucks use the top of the hill for turnarounds. The board approved up to $400 to order 1.5 inch gravel road base and have it spread on both sides of the roadway.

Jim mentioned appointing someone to cover for Bobby Sadler while he is away on assignment. Garry mentioned that Bobby would be available by phone for any of the board meetings to ensure a quorum.

Board member comments: None.

Resident comments: None.

The board adjourned the meeting at 7:26pm.

Carefully written up to the best of his ability by Jim Stewart.