Woodland Hills Sanitary District

October 2018 DRAFT Minutes

Please note these are draft minutes and subject to change pending review and approval at the October 2018 district meeting. Please email any comments to Jim Stewart, webmaster@whills.org.

The October meeting of the Woodland Hills Sanitary District was called to order at 6:32PM on October 10.

Roll Call: President Bobby Sadler established that a quorum existed to conduct the meeting. In attendance were Lois Lund and board members Jim Stewart, Garry Colasardo and Beth Haivala.

Adoption of Agenda: Bobby presented the agenda to the board and it was unanimously adopted.

Secretary’s Report: The September minutes were reviewed. Beth made a motion to approve the minutes, seconded by Bobby and the vote was 4-0 to approve.

Income Report: Net income for September was $5,706. Lois described her routine of picking up payments from the drop box. As the first of each month approaches she checks the drop box each morning and notes the date on the returned payment stubs. As long as the payment in the box by the morning of the 2nd it's considered on time. Payments after that are considered late and a fee is imposed. A resident took issue with Lois over the date of a payment and vehemently argued that the payment was on time. The board considered the idea of getting rid of the drop box and having all payments sent by mail or through online bank bill payments. That way there's no question of the delivery date. Since a vast majority of payments are through the drop box without issue, the board decided to keep the drop box.

Water Report: Ed reported a repair to the chlorine pump. Water losses for September were 6.4 percent.

Road Report: The road account received a tax deposit of $62.

Jim chatted with the board's legal counsel, Dale Hansen (who is retiring from practice by year-end) on a question of district water revenue being used for the roads. District funds obtain through water rates cannot be used to repair the road. The road has its own tax levy and that is the only money which can be used for road work. The water and road tax revenue kept in separate accounts and have been separate since the WHSD was formed. If road repairs or improvements cost more than what the tax levy provides then the district must have an "opt-out" election in order to raise rates for a limited time.

New sand/gravel barrels are in production and a tentative delivery date of December 1 was made. Each barrel will cost about $275.

Jim spoke to Randy and he has agreed to plow Woodland Drive this coming winter.

Old Business: Deed covenants: Jim recently discussed covenants with the district legal counsel. The deed covenants are still in effect and will remain so until a revocation is signed by 75 percent of the property owners. A letter was signed by the trustees to request volunteers from the sub-division to participate in a committee to enforce and update the covenants. That letter should be going out before month-end October.

Garry organized the insurance paper work. Jim spoke with Jerry Krambeck of the South Dakota Public Assurance Alliance (our insurance provider) to include coverage of the recently completed SCADA system for $10,000. After discussing with Ed the coverage should be $25,000. Jim will follow up with Jerry.

New Business: None

Board member comments: Bobby noted some dogs running loose in the subdivision during the recent snowstorm making it hard to stop for them. Please keep your dogs fenced.

Resident comments: none

The board adjourned the meeting at 7:23pm.

Carefully submitted,

Jim Stewart

Recording Secretary