Woodland Hills Sanitary
District
February 2018 Minutes
The
February meeting of the Woodland Hills Sanitary District was called to order at
6:32PM.
Roll
Call: President
Bobby Sadler established that a quorum existed to conduct the meeting. In attendance were Lois Lund. Ed Striebel
and board members Garry Colasardo, Jim Stewart, Beth Haivala and Evan
Hutchings.
Adoption
of Agenda: Bobby
presented the agenda to the board and it was adopted by the board.
Secretary’s
Report: The
January minutes were reviewed. A minor
typo was corrected, changing a mention of October to December. The secretarial service just isn't as good
as it used to be. Jim made a motion to
approve the minutes, seconded by Garry and the vote to approve was 5-0.
Income
Report:
Total income for January was $7,921 which includes the special loan
assessments. After expenses the net
income was $5,228. There were two
unpaid accounts in January. The
engineering firm, AE2S, which oversaw the water project sent us a rate survey
questionnaire and Ed will handle.
Water
Report: Water losses for January were 10
percent. Water losses have crept up
over the last two months and Ed attributes that to a new, more accurate meter
having been placed in the well-house as part of the SCADA upgrade. Well-house pump hours do not show an
increase.
Dakota
Pump has finished the SCADA (supervisory control and data acquisition) system
upgrade and Ed demonstrated the new system on his phone. Ed can now remotely view and change
reservoir levels and pump operations.
With
the SCADA upgrade we can set pump operation times and Jim will call Black Hills
Energy to see if they offer peak pricing.
We could potentially operate our pumps during off-peak times and perhaps
qualify for lower electric prices.
The
Department of Environment and Natural Resources (DENR) conducted an inspection
of the water system and sent a copy of their report to Ed and Evan. One item that was mentioned was the size of
the screen holes on the mesh covering the overflow pipe on the reservoirs at
pump house one. The mesh holes were
too large and Ed replaced it with a 24 grade mesh.
Also
the inspection report mentioned the lack of a capital improvement plan but
since the system had been recently upgraded the plan is not needed.
Road
Report: Bobby brought up a discussion of road
maintenance such as plowing and sanding.
Meade County does plow and sand Woodland Drive up to Chickadee Lane but
will go no further. Randy Alexander
does plow Woodland Drive when a few inches of snow have fallen. Sanding is performed on a volunteer basis
using barrels that have been placed at various locations on Woodland
Drive. However, the barrels are in poor
condition and they allow moisture into the gravel which can freeze into a solid
block. Garry will price getting eight
barrels with half section lids (barrels on their side with half the barrel cut
for a lid). With this arrangement a
skid steer or tractor could easily fill the barrels.
Lois
noted that Woodland Drive has two locations where the asphalt needs patching at
Eagle and Robin Court. Jim will ask
B&H to price the patch and include the job with the already planned
patching for the "dip" on Woodland Drive near the well house.
Old
Business: Jim had asked about a district credit card
that could be used for the annual renewal cost of the web site. The district has a debit card which was
issued to past president Randy Alexander.
Jim will reach out to Randy to cancel the card and the web site will
continue to be charged to Jim with reimbursement by the district.
New
Business: Bobby had gotten some inquiries about the
change last fall to the district's due date for water bills. The due date had not been changed but the
late fee date had been changed from the 5th of the month to the 1st. The five day grace period was
eliminated. The change was made to give
our bookkeeper additional time to prepare the financial reports for the monthly
meeting. Since the water bills go out
around the 17th of each months residents have approximately two weeks to make
their payment. No changes were made to
the due date or late fee date.
Garry
made a motion to conduct an annual rate review every January but Bobby
requested that we delay action until the March meeting.
Resident
Comments: Bruce and Tammy Heying brought brownies AND
cookies to the meeting! Bruce asked if
there was any interest in getting natural gas service to the sub-division. The board did not know of any and will
gauge interest on the idea through the web site and email.
The
meeting was adjourned at 7:38pm
Carefully
submitted,
Jim
Stewart
Recording
Secretary