Woodland Hills Sanitary District
September 2015 Minutes
The
September meeting of the Woodland Hills Sanitary District was called to order
at 6:34PM. In attendance were: Randy Alexander, Evan Hutchings, Carol
Crozman, Beth Haivala, Tyler Trupe, Ed Striebel and Lois Lund.
The
meeting began with one important issue that needed to be voted on.
The
first item was a change order with Underground Construction. Underground Construction has provided the
wrong size meter pits. They have
provided 1inch connections instead of connections for 5/8 x 3/4 meters. Underground Construction offered the
following:
1.
Underground will order, deliver and pay for the meter bushings to allow
connection to the 5/8 x 3/4inch meters at no cost to the District. They don't plan to install but to provide
the bushings at no cost. The cost is
about $36 per meter pit that Underground will absorb or $756.
2.
The other alternative is to order 1inch meters that fit directly in the meter
pit without the need for bushings. Cost
to increase the meter size is $56 per meter or $1176 for 21 meters.
The
board discussed both options at length with Ed Striebel. Option 1 would cause a more lengthy process
to install the meters and would ultimately cost the District more money hourly
in pay to Ed. Tyler made a motion to
approve option #2, seconded by Evan and approved by the Board 50.
A
notice of award was given to Taylor Drilling for Schedule B of the
project. The bid was $47,285 to rehab
Well #1 with a new pump, pit-less adapter and update electrical in the
building. Greg Morford from Morford
Electric was in attendance to discuss a change in the plan to remove the water
tank at the top of Woodland and replace it with a generator on Pump #2 that
would control the water flow if the electricity failed. Greg thought that the best option is to keep
the tank and possibly improve the capacity and not do the generator on Pump
#2. We would need 2 pumps in that booster
station and a low water shutoff in case we run out of pressure in the green
tanks. He recommends at least a 10,000
gallon storage tank that should hold 34 days storage.
Since
the State has already allocated money for our original plan, the Board will
need to talk to AE2S about changing the scope of the project.
Secretary's
Report: Randy asked if everyone had received and
read the August minutes. There were no
changes to the minutes. Beth made a
motion to approve the minutes, seconded by Evan and approved 50.
Income
Report: Total water income for August was
$5037.60. We had a net loss of $509.74
. General expenses this month included the purchase of a snow blade for $2800
and picnic expenses of around $300.
There was a DENR deposit in the amount of $36,819 for Phase 2 of the
project. Randy made a motion to approve
the income report, seconded by Beth and approved 50. Water Report/Project Report:
Ed reported that we are pumping 50,000 gallons per day. This may indicate that there is a large leak
somewhere. He suggested that we may
need to have MainLine pressure test every line that they worked on. This is his report:
Sept
1-4 - 38,000 gallons were pumped through the well house and 28,000 through
Booster pump #1. That is a water loss
of 10,000 gallons in that time frame.
Sept
4-8 - 51,000 gallons were pumped through the well house and 33,000 gallons
through Booster pump #1 for a water loss of 15,000 gallons. Ed suggested that we may want to wait for
the project to be completed before we do any in depth searching for a water
leak. Ed has ordered the MXU units and
will try to start replacing water meters the week of September 14.
Randy
made a motion to approve the Water/Project Report seconded by Carol and
approved 50.
Road
Report: There was no income this month. Tyler has had no response from JMD
Excavating on a bid for the rebuilding of the road at the top of Woodland
Drive.
Old
Business: Ed has had no response from Mitchell
Construction about a steel roof for the meeting hall.
Randy
reported that all of the bank business has been finalized, and all documents
have been updated. Any time there are
board changes, the minutes from the election need to be submitted to the bank
for changes to be made.
New
Business: Dick Helmstetter is having an auction at his
home on October 3 and would like to put a notice in the box for residents.
Resident
Comments:
None
Board
Comments:
None
Randy
made a motion to adjourn the meeting with a second by Evan and the meeting was
adjourned at 8:13PM.
Respectfully
submitted,
Carol
Crozman
Recording
Secretary