Woodland Hills Sanitary District
September 2014 Minutes
The September meeting of the Woodland Hills Sanitary District was called to order at 6:33pm.
In attendance were: Randy Alexander, Dick Helmstetter, Evan Hutchings, Carol Crozman, Beth Haivala, Ed Striebel, Lois Lund and Brooke Stromer (AE2S).
Brooke Stromer from AE2S and construction manager for the water project was in attendance. Brooke talked about progress on the water project. Mainline (water project contractor) has asked to be able to work on Saturdays when the weather during the work week delays their progress. The board voted 4 to 1 in favor of letting Mainline work on Saturday, Sept. 13. Mainline will make contact with homeowners along Bluebird to let them know that they will be working and possibly shutting the water service off during the day. Brooke informed us that the work along Bluebird has been difficult and each service line connection has been different. There was also a lot of discussion regarding the budget, and the give and take within the project. Brooke assured us that they are doing everything possible to stay within the budget and still get most everything done.
Secretary’s Report: Carol read the minutes from the August meeting. Dick motioned to approve the minutes seconded by Evan and they were approved 5-0.
Income Statement: Income was a plus $3030.08. Lois reported that there are 3 new residents and 3 past due accounts. Randy motioned to approve the Income Statement seconded by Beth and they were approved 5-0.
Road Report: There was a tax deposit made into the Road account in the amount of $44.29.
Water Report: Ed reported that the water loss for August was 25 percent. Ed has recommended that a paint chip from the exterior of the water tanks on Lark be analyzed for lead. The cost will be around $50. Ed will follow through on this in September and give us the results at the October meeting. There have been numerous construction project concerns. As pipe is being uncovered they are finding lots of brittle pipe on Bluebird. They have also found that 3 or 4 out of 7 residences that rigid poly pipe was used on those service lines and that they need 3 to 4 feet of flexible poly connected to the old rigid poly. He also reported that because of connection issues, they may need to use the original and more expensive saddle replacement instead of the less expensive ford clamp depending upon each residential connection. This will affect our budget depending upon how many they will actually need to change. It was also brought up (again) that we will need to define who is responsible for the meter pits and curb stops in the Woodland Hills bylaws. It was discussed that the district will be responsible for their maintenance. No vote was taken. Randy motioned to accept the water report seconded by Carol and they were approved 5-0.
Old Business: There was discussion about the Homeowners Association to enforce the covenants. Since the old Woodland Hills Community Association was dissolved over 2 years ago, a new Association would need to be formed that could enforce these policies. Carol motioned to accept the old business seconded by Dick and they were approved 5-0.
New Business: Evan made a motion to fill out the paperwork to get on the State water agenda in January, Carol seconded and was approved 5-0. New paperwork will need to be filed to apply for additional State funding to continue and finish the water project. Randy will contact Ali for paperwork.
Randy made a motion to adjourn the meeting with a second by Dick and the meeting adjourned at 8:05PM.
Respectfully submitted by Carol Crozman, Recording Secretary