WOODLAND HILLS SANITARY DISTRICT
MEETING
October 9, 2013
The meeting began at 6:35pm and was held at the Lark Lane meeting hall. Attending were Dick Helmstetter, Evan Hutchings, Jim Stewart, Carol Crozman, Lois Lund, Ed Streibel.
Secretary's
Report: Jim read the minutes from the September
meeting. Dick motioned to approve the
minutes, second by Carol and they were approved 4-0.
Income
Statement: With water project expenses net income was
-$6,126.30. Three people did not pay
the water project surcharge of $18.16.
The board discussed how best to pay the project expenses. Should they be paid from the state loan or
should the board make the payment and be reimbursed? Lois was concerned about invoices being paid on time. However, it was agreed the payments should
be made from the loan. Evan motioned to
approve the income statement, second by Jim and board voted 4-0 for approval.
Water Report: The water loss
for September was 30 percent. A leak on
the main near the entrance of Woodland Hills was repaired. Ed noted that the section of pipe that was
leaking was not surrounded by proper bedding material (sand and gravel). A repair was made to the chlorine pump. The water system appeared to have survived
the early October blizzard. Ed noted
that we should advise residents to conserve water during a power outage because
the only water available is that stored in the tanks at the time of the
outage. Jim motioned to accept the
water report with a second by Dick and it carried 4-0.
Road Report:
Ed got an estimate
from Brandon Powles of $5,000 to $8,000 to perform repairs to Lark Lane. This would include clearing or carving the
ditches and cleaning out the culverts.
Included in the estimate was $600 for replacement of four culverts and
$2,000 to $3,000 for new gravel.
Brandon's repairs would improve the drainage of the lane and hopefully
prevent the continued erosion that has been observed. Dick brought up the question of the downed trees near the
roads. Is it the responsibility of the
district or the homeowner to clear the trees.
It was not clear and decision was not made. Meantime Jim will speak to officials at Meade County about any
assistance available for clearing the debris.
Could we get a chipper up here to remove the limbs?
Evan was able to hire Jerry Prestjohn
to remove the snow from the district.
Jim made a motion to pay Mr. Prestjohn as soon as his invoice arrives,
up to $1,000. Evan seconded the motion
and it carried 4-0. Dick made a motion
to pay Randy Alexander $500 for his work removing the snow. It was seconded by Evan and carried
4-0.
Old Business: A proposed
contract between the district and CETEC arrived in the mail. Dick will make copies and the members of the
board will review it.
New Business: Dick make a motion to waive late fees for
September payments due to the blizzard.
Jim seconded the motion and it carried by a 4-0 vote. An issue about tax exempt status at the
county level transferring from the old Woodland Hills Homeowners Association to
the Sanitary District arose and Dick will call Dale Hansen to discuss the
issue.
Evan made a motion to adjourn the meeting
with a second by Dick and the board adjourned at 7:50pm.
The next trustees
meeting will be held November 13, 2013 at 6:30pm at the Lark Lane building.
Submitted by Jim
Stewart, Recording Secretary.